**User Groups** allows administrators to organize users into specific groups (such as administrators, managers, board members, owners, or custom roles) and control what each group can access, view, and edit within the system. By assigning users to groups, you can streamline permission management and ensure the right people have access to the right information. When creating content like news announcements or uploading documents, you can specify which User Groups should have access — making User Groups a central part of permission and content distribution management. ## Key Concepts - **User Group**: A named collection of users that share the same set of permissions. - **Permissions**: The specific actions a group can perform (e.g., create units, upload documents, view documents). - **Access Levels**: Each group can be granted different combinations of view, create, and edit rights for different features. - **Default Groups**: Pre-existing groups such as Administrators, Managers, Board Members, and Owners, each with a default permission set. - **Custom Groups**: User-defined groups (e.g., Real Estate Agents) created to fit specific organizational needs. ## Prerequisites - You must have administrator-level access to manage user groups. - Users you wish to add to a group must already exist in the system. ## What You Can Do With User Groups | Action | Description | Guide | | -------------- | ----------------------------------------------------------- | ----------------------------- | | Create | Create a new user group with custom permissions and members | [[Create a User Group]] | | Edit | Change a group's name, permissions, or settings | [[Edit User Group]] | | Update Members | Add or remove users from an existing group | [[Add Users To a User Group]] | | Delete | Remove a user group from the system | [[Delete a User Group]] | ## Example: Default Group Differences - **Administrators**: Full access to every feature, including creating units, amenities, and uploading documents. - **Owners**: Restricted access — cannot create units, create amenities, or upload documents. This demonstrates how each group can be fully customized to match your organization's needs. ## Common Use Cases - Granting board members access to confidential documents while limiting owner access. - Creating a custom group (e.g., **Real Estate Agents**) that can only view documents. - Restricting administrative actions like unit or amenity creation to specific staff. - Distributing announcements only to relevant audiences. ## Additional Notes - Permissions are enforced everywhere content distribution is configured (announcements, documents, etc.). - A user can belong to one or more groups, inheriting the combined permissions. - Changes to a group's permissions affect all members of that group immediately. ## Related Guides - [[Create a User Group]] - [[Edit User Group]] - [[Add Users To a User Group]] - [[Delete a User Group]]